THE CANADIAN COMMITTEE
 FOR HISTORY AND COMPUTING

Constitution

Revised & adopted 30 May 2005


Preamble:

The mandate of the Canadian Committee on History and Computing (CCHC) is to promote the use of the computer to support research, representation and teaching in the historical discipline. It is open to anyone interested in the development and promotion of history and computing.  And it defines "history and computing" in the broadest possible terms, to enable the participation of individuals from diverse disciplinary and theoretical backgrounds.

To fulfill its mandate, the CCHC:

Article 1: Name

The name of the organization is the Canadian Committee on History and Computing (CCHC).

Article 2: Associations

The CCHC is a sub-committee of the Canadian Historical Association.

Members of the committee may opt to affiliate the CCHC with other organizations that share its goals, and, in particular, international organizations devoted to history and computing or humanities and computing.

To affiliate with another organization, the CCHC Executive must obtain consent via a motion from the floor at the Annual General Meeting calling for formal association.  A majority of two-thirds of members present is required for the motion to be accepted.  If the motion is accepted, this article will be amended to reflect the CCHC's new affiliation.

Article 3: Membership
Membership shall be open upon payment of the currently stipulated dues to all persons interested in furthering the purposes of the Committee.

Article 3.1: Categories of members
The Committee shall have two categories of members — General member and Student member.

Article 3.1.1: General member
Any person paying the annual dues set by the CCHC shall become a General member. He or she will be eligible to hold office and shall have a voice in the affairs of the committee.

Article 3.1.2: Student member
A full-time student may become a Student member upon payment of one half the dues for General members. An unemployed member shall be construed as having student status. Student members are eligible to hold office and shall have a voice in the affairs of the committee.

Article 3.2: Dues
The schedule of dues shall be reviewed from time to time by the Executive. General and Student members shall pay dues. Motions by the Executive to increase or reduce member rates shall be approved by the membership at the Annual General Meeting. Motions to increase or reduce member rates shall be carried by a simple majority of votes cast.

Article 4: Annual General Meeting
Final authority resides in the membership of the CCHC as exercised in the Annual General Meeting.  An Annual General Meeting will normally be held once every calendar year, in conjunction with the annual conference of the Canadian Historical Association. Under no circumstances can an Annual General Meeting be delayed beyond 18 months of the AGM. If circumstances warrant, the AGM can be conducted via conference call or teleconference to meet the requirements stipulated by this article.

The purpose of the meeting is:

Article 5: Executive Committee
Article 5.1: Members of the Executive
The Executive Committee, or executive, consists of the following officers: Chair, Secretary, and Treasurer. The executive conducts the affairs of the committee between annual meetings.

Article 5.1.1: Chair
The Chair calls and presides over the Annual General Meeting, supervises and reports on all activities of the CCHC, serves as liaison between the committee and the Canadian Historical Association, and represents the Committee publicly. He or she shall have the general and active management of the affairs of the Committee, and shall see that all orders and resolutions of the membership are carried into effect. The Chair is also responsible for maintaining an archive of CCHC business for the duration of his or her tenure.

Article 5.1.2: Secretary
The Secretary is responsible for maintaining the minutes of the Committee, and posting the same onto the English and French versions of the CCHC website. He or she, in the absence of the Chair, will perform the duties and exercise the powers of the Chair. The Secretary is responsible for the maintenance and periodic upgrading of the CCHC website. The Secretary is also responsible for organizing and convening the CCHC poster session, held in conjunction with the annual meeting of the Canadian Historical Association.

Article 5.1.3: Treasurer
The Treasurer is responsible for the finances of the Committee, and shall report on income and expenditures for the past year to members at the Annual General Meeting. The Treasurer's responsibilities include the collection of membership fees, and maintenance of the CCHC's accounts. All dues and subscriptions of the Committee are to be safely deposited in a chartered bank or credit union approved by the Executive Committee. The Treasurer is responsible for safekeeping of all documents relating to the fiscal affairs of the Committee.

Article 6: Other Committees
Committees may be formed on an ad-hoc basis by the Committee Executive to undertake projects of interest to CCHC members, including committees devoted to the organization of conferences, generation of publications, and the establishment of prizes to support scholarship devoted to history and computing in Canada.

The formation of a permanent committee devoted to specific concerns such as publishing requires ratification by two-thirds of members at the Annual General Meeting. If the motion is carried this article will be amended to indicate the existence of the committee, and provide a short description of its function.

Article 7: Amendments
The constitution may be modified by a two-thirds majority of members present at the annual meeting.